Rental & Editing Agreement

Last Updated: June 10, 2026

By booking services, renting equipment, electronically accepting this Agreement, or otherwise purchasing services from Tape And Reel Co. (“Company,” “Lessor,” “we,” “our”), the customer (“Client,” “Lessee,” “you”) agrees to be bound by the terms below.

1. Services

Tape And Reel Co. provides camcorder rental services, related accessories, and video editing services.

The specific services, products, rental period, and pricing are identified in the applicable order, invoice, booking confirmation, or checkout page.

2. Eligibility

Client represents that they are at least eighteen (18) years old and legally authorized to enter into this Agreement.

Tape And Reel Co. may require identification, proof of address, payment verification, or other information before releasing equipment.

3. Equipment Lease

Tape And Reel Co. leases equipment to Client for temporary use.

All equipment remains the sole property of Tape And Reel Co. at all times.

Client receives no ownership rights in any rented equipment.

4. Rental Period

The rental period begins upon the first delivery attempt, pickup, or receipt of the equipment.

The rental period ends when all equipment has been returned, received, and inspected by Tape And Reel Co.

Late returns may result in additional fees.

5. Payment Authorization

Client authorizes Tape And Reel Co. to charge the payment method on file for:

  • Rental fees

  • Editing fees

  • Late fees

  • Cleaning fees

  • Shipping fees

  • Repair costs

  • Replacement costs

  • Loss-of-use fees

  • Collection costs

  • Attorney fees where permitted by law

  • Any other amount owed under this Agreement

6. Equipment Condition

All equipment is inspected prior to shipment.

Client shall inspect all equipment immediately upon receipt.

Any claimed defect, damage, or malfunction must be reported within twenty-four (24) hours of delivery.

Failure to provide timely notice constitutes acceptance of the equipment’s condition.

7. Use of Equipment

Client agrees to:

  • Use equipment carefully and responsibly

  • Follow all instructions provided

  • Protect equipment from loss, theft, misuse, and damage

  • Comply with all applicable laws

  • Prevent unauthorized persons from using the equipment

Client shall not sell, transfer, loan, sublease, pledge, or otherwise dispose of equipment.

8. Loss, Theft, and Damage

Client assumes full responsibility for all equipment during the rental period.

Client is responsible for any loss, theft, disappearance, destruction, or damage occurring while equipment is in Client’s possession or control.

If equipment is lost, stolen, or damaged beyond repair, Client shall pay the full replacement value as determined by Tape And Reel Co.

Replacement value may include:

  • Equipment cost

  • Accessories

  • Batteries

  • Media

  • Shipping

  • Taxes

  • Administrative expenses

  • Sourcing expenses

Replacement value shall not be reduced for depreciation.

9. Loss of Use

In addition to repair or replacement costs, Tape And Reel Co. may charge a reasonable loss-of-use fee for the period during which damaged equipment cannot be rented to other customers.

10. Theft Reporting

Client shall notify Tape And Reel Co. immediately upon discovering any theft, loss, or disappearance of equipment.

Client agrees to cooperate fully with any investigation and may be required to file a police report.

11. Return of Equipment

Client shall return all equipment by the required return date using the instructions provided.

Client is responsible for properly packaging equipment for return shipment.

Client should retain proof of shipment until return is confirmed by Tape And Reel Co.

12. Editing Services

If editing services are included, Client grants Tape And Reel Co. a limited license to access, store, edit, process, reproduce, and deliver submitted footage solely for purposes of providing the purchased services.

Delivery timelines are estimates only and are not guaranteed.

13. Revisions

Unless otherwise specified in writing, editing packages include up to one (1 ) round of reasonable revisions.

Additional revisions may be billed at Tape And Reel Co.’s then-current rates.

14. Footage Disclaimer

Tape And Reel Co. does not operate the cameras during Client events.

Client acknowledges that Tape And Reel Co. does not guarantee:

  • That specific moments will be recorded

  • That any particular person will appear on camera

  • That guests will properly operate equipment

  • That footage will be captured exactly as intended

Client assumes responsibility for operation of rented equipment during the event.

15. Data and Media

Tape And Reel Co. is not responsible for:

  • Lost footage

  • Corrupted footage

  • Missing footage

  • Deleted files

  • User error

  • Battery depletion

  • Memory card issues

  • Environmental interference

  • Third-party actions

Client is responsible for preserving and backing up all recordings.

16. Cancellation Policy

All payments are non-refundable except where otherwise required by law or expressly stated in writing by Tape And Reel Co.

Tape And Reel Co. may, in its sole discretion, issue credits, reschedule services, or provide alternative accommodations.

17. Disclaimer of Warranties

Equipment and services are provided “AS IS” and “AS AVAILABLE.”

Tape And Reel Co. disclaims all warranties, express or implied, including warranties of merchantability and fitness for a particular purpose.

18. Limitation of Liability

To the fullest extent permitted by law, Tape And Reel Co. shall not be liable for:

  • Lost profits

  • Lost business opportunities

  • Missed events

  • Missed recordings

  • Lost data

  • Emotional distress

  • Travel expenses

  • Venue expenses

  • Indirect damages

  • Consequential damages

  • Special damages

Tape And Reel Co.’s total liability shall not exceed the amount paid by Client for the specific services giving rise to the claim.

19. Indemnification

Client agrees to defend, indemnify, and hold harmless Tape And Reel Co., its owners, employees, contractors, agents, and affiliates from any claims, damages, liabilities, losses, costs, or expenses arising out of:

  • Client’s use of equipment

  • Violation of this Agreement

  • Personal injury

  • Property damage

  • Third-party claims

20. Force Majeure

Tape And Reel Co. shall not be liable for delays or failures caused by events beyond its reasonable control, including weather, natural disasters, shipping delays, labor disputes, internet outages, government actions, pandemics, or acts of God.

21. Attorney Fees

In any dispute arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney fees and costs to the extent permitted by law.

22. Governing Law and Venue

This Agreement shall be governed by the laws of the State of California.

Any dispute arising from or relating to this Agreement shall be brought exclusively in the state or federal courts located in Sacramento County, California.

23. Severability

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

24. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions, representations, or understandings.

25. Acceptance

By placing an order, completing checkout, electronically accepting this Agreement, or using Tape And Reel Co.’s services, Client acknowledges that they have read, understood, and agree to be bound by this Agreement.